1. Introduction
Welcome to Keyroku ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management platform.
2. Information We Collect
2.1 Personal Information
We collect personal information that you voluntarily provide, including:
- Name and contact information (email, phone number)
- Employment details (position, department, hire date)
- Attendance records (check-in/check-out times)
- Leave requests and balances
- Payroll information (salary, deductions, additions)
- Profile images
2.2 Automatically Collected Information
When you access our platform, we automatically collect:
- Device and browser information
- IP address and location data
- Usage patterns and preferences
- Cookies and similar tracking technologies
3. How We Use Your Information
We use the collected information to:
- Provide and maintain our HR management services
- Process attendance tracking and leave management
- Calculate and manage payroll
- Send notifications about your account and requests
- Improve our platform and user experience
- Comply with legal obligations
- Communicate about updates and new features
4. Data Sharing and Disclosure
We may share your information with:
- Your Employer: Your organization's administrators and managers have access to relevant employee data as part of HR operations.
- Service Providers: Third-party vendors who help us operate our platform (hosting, analytics, email services).
- Legal Requirements: When required by law or to protect our rights.
We do not sell your personal information to third parties.
5. Data Security
We implement industry-standard security measures to protect your data, including:
- Encryption in transit (HTTPS/TLS) and at rest
- Row-Level Security (RLS) for database access control
- Regular security audits and updates
- Access controls and authentication measures
6. Data Retention
We retain your personal information for as long as necessary to provide our services and comply with legal obligations. Attendance and payroll records may be retained for the duration required by applicable employment and tax laws.
7. Your Rights
Depending on your location, you may have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Object to or restrict processing
- Data portability
- Withdraw consent
To exercise these rights, contact your organization's administrator or reach out to us at privacy@keyroku.com.
8. Cookies and Tracking
We use cookies and similar technologies to enhance your experience. These include:
- Essential Cookies: Required for platform functionality.
- Analytics Cookies: Help us understand usage patterns (Google Analytics).
- Preference Cookies: Remember your settings (theme, language).
You can manage cookie preferences through your browser settings.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.
10. Children's Privacy
Our platform is not intended for individuals under 16 years of age. We do not knowingly collect personal information from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date.
12. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us at: